Document Management based on Individual Processes

Database-Supported Administration of digital Documents

Many Businesses use Lovion BIS as their central system to manage company assets and to steer technical processes. With Lovion DOCUMENTS, the system offers a process-orientated and integrated solution for storing and administrating electronic documents. Thus, documents can quickly and efficiently be attached to individual procedures. In addition, they are accessible at any time. Next to the process-orientated document management tool, there is also an elegant solution for referencing documents to company assets, for example technical descriptions or photos. Documents can be made available to all employees and are easily retrievable.

Lovion DOCUMENTS - Dokumentenverwaltung

Direct Document Access via Maps

Documents in Lovion DOCUMENTS are georeferenced and can be accessed via map. They automatically inherit the coordinates of attached geographical objects. For example, a document which is referenced to a company asset, consequently receives the same geographical position and can be used of spatial analysis.

Quick Search Options for Metadata

In Lovion DOCUMENTS, descriptive data concerning documents is managed in a database. Next to a freely configurable keyword definition, the system also manages other metadata such as the name, size or creation date. By evaluating this information, documents can quickly and easily be found. If various objects are referenced to a single document, the system prevents redundancies from occurring. Changes in a document, which are linked to other objects will automatically be updated for all affected objects.

Easy Handling with Drag&Drop e.g. E-Mails

The Drag&Drop function in the user-interface enables documents to be quickly and easily attached. If e-mails from Microsoft Outlook are attached via Drag&Drop, data regarding the author and subject are made available and can be used for future search and filter functions.

Important Features

  • Georeferenced document access
  • Document attachments associated with process-orientated objects (e.g. Tasks and Projects)
  • Document attachments with reference to assets
  • Document metadata management
  • Filter functions to easily find documents
  • Easy-to-use Drag&Drop functions for Outlook e-mail attachments
  • Multiple objects can be linked to single documents